Position Title: Contracts Administrator

Job Summary

HDS is seeking a Contracts Administrator to perform a range of contract administrative duties. Using instruments, which can be a proposal, RFP, initial request or the like, created by the legal and business team, to draft a document (original contract or amendment) by inputting the required information for review and execution by a client. The Contracts Administrator provides support and gathers all information necessary to create and maintain agreements. To be successful in this role, you should possess an in-depth knowledge of contracts and contract terminology.

 

Main Responsibilities

• Manage all contracts, amendments, CNDA’s, and other related documents.  
• Maintain all confidential contract records as required.  
• Prepare draft agreements using Company developed legal templates for review by business and/or legal team.  
• Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, and content.  
• Edit and proofread all contracts. 
• Collaborate with the business and finance teams to address any client related contract requirements.  
• Keep organized books and records of all contracts in the Company’s contract system and any related repository. 
• Keep Leadership and the legal team informed of the status of contracts in the pipeline. 
• Participate in and follow up on any related contract communications or correspondence. 
• Attend business meetings to ensure a working knowledge of current business activities. 
• Work with customer support in operations to ensure user access is complete. 
• Manage any contract related notices and requests for termination. 
• Assist with contract audits.  
• Update all records related to contracts in the designated contract management system(s). 
• Assist the procurement team with identification of contractual requirements. 

Skills

• Proven work experience as a Contract Administrator, Contract Manager or relevant role. 
• Ability to understand business concepts.  
• Strong verbal and written communication.  
• Excellent time-management and organizational skills. 
• In-depth knowledge of contracts and contract terminology.  
• Keen attention to detail with an ability to spot errors. 
• Strong analytical skills and organizational skills. 
• Skilled with use of Microsoft Office 
• Skilled with use of a Project Management, CRM or similar system. 
• Ability to work with highly confidential documents and communications. 

Educational

• Business Degree preferred or at least 2 years’ prior experience in a relevant field.