Position Title: Contracts Administrator

Job Summary

HDS is seeking a Contracts Administrator to perform a range of contract administrative duties. Using instruments, which can be a proposal, RFP, initial request or the like, created by the legal and business team, to draft a document (original contract or amendment) by inputting the required information for review and execution by a client. The Contracts Administrator provides support and gathers all information necessary to create and maintain agreements. To be successful in this role, you should possess an in-depth knowledge of contracts and contract terminology.


Main Responsibilities

  • Manage all contracts, amendments, CNDA’s, and other related documents 
  • Maintain all confidential contract records as required 
  • Prepare draft agreements using Company developed legal templates for review by business and/or legal team.  
  • Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, and content.  
  • Edit and proofread all contracts. 
  • Collaborate with the business and finance teams to address any client related contract requirements.  
  • Keep organized books and records of all contracts in the Company’s contract system and any related repository. 
  • Keep Leadership and the legal team informed of the status of contracts in the pipeline. 
  • Participate in and follow up on any related contract communications or correspondence. 
  • Attend business meetings to ensure a working knowledge of current business activities. 
  • Work with customer support in operations to ensure user access is complete. 
  • Manage any contract related notices and requests for termination. 
  • Assist with contract audits.  
  • Update all records related to contracts in the designated contract management system(s). 
  • Assist the procurement team with identification of contractual requirements. 


  • Proven work experience as a Contract Administrator, Contract Manager or relevant role. 
  • Ability to understand business concepts.  
  • Strong verbal and written communication.  
  • Excellent time-management and organizational skills. 
  • In-depth knowledge of contracts and contract terminology.  
  • Keen attention to detail with an ability to spot errors. 
  • Strong analytical skills and organizational skills. 
  • Skilled with use of Microsoft Office 
  • Skilled with use of a Project Management, CRM or similar system. 
  • Ability to work with highly confidential documents and communications. 


  • Business Degree preferred or at least 2 years’ prior experience in a relevant field.  

Perks of the Job

Competitive Salary

HDS offers a competitive salary for all positions.

Health Dental & Vision

HDS Pays 100 % of employee Comprehensive Medical, Dental and Vision Coverage

Retirement Plan

HDS offers a simple IRA with an employer match of up to 3%

Paid Time Off (PTO)

2 weeks plus

Paid Holidays

11 company Paid holidays


5 Paid sick days a year, Life Insurance, Long Term Disablity, Flexible Spending Account


Submit your CV in confidence

Contact Us

[email protected]
(888) 326 – 7680 ext 213